Privacy Policy
Created: 17th February 2023

Contact Details
School OT is founded and directed by Faith Newton, Children’s Occupational Therapist registered with the Health Professions Council. Faith Newton is the person responsible for data protection. Her email address is: info @ schoolot.co.uk Her postal address is: Unit 99113, PO Box 15113, Birmingham, B2 2NJ.

SchoolOT is registered with the Information Commissioner’s Office (ICO) registration number ZB320503.

About this Privacy Policy
School OT provides independent Occupational Therapy information and training to schools, Occupational Therapists and parents. This clinical work is covered by a separate privacy policy.

School OT also provides Occupational Therapy information via the SchoolOT website and Twitter. The SchoolOT website is used to offer strategies and support for helping children with special needs and to market and sell the products and services of School OT. This privacy policy relates to online interactions across the SchoolOT website, e-newsletters and Twitter.

In order to sign up to the SchoolOT mailing list you will be required to state that you agree with this privacy policy. Please make sure that you read it and agree with it.

Information we use
School OT collects, stores and processes personal information for the purpose of providing services and marketing.

If you sign up to our mailing list we will collect the following personal data using the legal basis of consent:

  • Your name
  • Email Address

If you leave a comment on our SchoolOT website we will collect the following personal data using the legal basis of legitimate interests:

  • Your Name
  • Email Address
  • IP Address

We may also store and process the following personal data if you interact further with SchoolOT using the legal basis of legitimate interests:

  • Your name
  • Email address
  • Phone number
  • Twitter handle

How we process your personal data
SchoolOT uses MailChimp to collect, process and store your personal data. The legal basis for this is consent.

We use this information to:

  • To provide products and services.
  • Respond to communication from you.
  • Send marketing emails that you have signed up to.

SchoolOT uses WordPress and other plugins to provide information on its website. If you comment on our website, you may submit your personal data to us. The legal basis for this is legitimate interests because such processing would be reasonably expected by someone making a comment.

We use this information to:

  • Respond to your comments.
  • To offer products and services if indicated.
  • Use any feedback to develop our services.

SchoolOT uses Twitter to engage in professional debate and discussion and to promote our products and services. We may collect, process and store your personal data if you interact with us and provide your personal information to us. The legal basis for this is legitimate interests because such processing would be reasonably expected.

We use this information to:

  • To interact with you about professional issues and about our products and services.
  • To contact you outside of Twitter about professional issues and about our products and services.

Data Sharing
To provide services including marketing, we use third party service providers such as cloud storage, e-newsletters, Twitter, website and email providers. We share personal data with third party services securely for the purpose of providing clients with products or services and/or to market products or services.

The service providers we use may be located outside of the UK and European Economic Area (EEA). Where we transfer your personal and sensitive data outside of the UK and EEA, we have ensured that these service providers meet current regulatory requirements so that your personal data is secured.

We will never sell your information to third parties.

Data Retention
Data provided for marketing purposes will be securely stored electronically until you withdraw your consent.

Data collected under legitimate interests will be securely stored until processing is no longer needed. Specifically in the case of public comments written by users on SchoolOT, the comment and associated personal data will be stored indefinitely unless the user requests it to be removed.

Data Rights
Individuals have a number of rights regarding how their data is used. This includes the right to be informed about their data being used, the right to access and receive a copy of their data, the right to have inaccurate data rectified, the right to have their data erased, the right to restrict processing of their data, the right to data portability and rights around automatic decision making based on personal data. School OT does not use your data to make automated decisions.

You may exercise your data rights pertaining to data held by School OT, by contacting us by email – info @ schoolot.co.uk – and stating your request. We will respond within a one month time frame and there is no charge for submitting your request.

If you wish to complain to the Information Commissioner’s Office, you may do so by accessing their website https://ico.org.uk/make-a-complaint/ or phoning 0303 123 1113. Their address is: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.